How-To Guides / Sending Invites

Sending Invites & What Guests See

How an invite actually goes out — by link or by email — and the exact PIN-to-RSVP journey your guest walks through.

Every send is a deliberate tap — a guest's invite only goes out when you share it, mark it as sent, or confirm the email.

yourname.cloudinvites.wedding/guests
Step 1 · Every new guest starts in “To send” To send
Andrea Cruz
Not sent yet
Share Invite Mark as sent
Step 2 · Your phone's own share sheet opens — no app to learn
Your Guest List
You're Invited! andrea-miguel.cloudinvites.wedding
Messages
Messenger
WhatsApp
Viber
Mail
Copy Link
Cancel
Step 3 · Your guest sees a beautifully branded invite — never just a bare link

Messenger · Andrea Cruz

Hi Andrea! 🎉 You're warmly invited to Andrea & Miguel's wedding. Here's your personal invitation 👇

Together With Their Families

Andrea & Miguel

June 15, 2026

andrea-miguel.cloudinvites.wedding
Step 4 · Back in CloudInvites — tap “Mark as sent”
✓ Shared — tap “Mark as sent” once it's on its way
To send
Andrea Cruz
Mark as sent
Step 5 · Moved to “Awaiting open” — now you wait and watch
✓ Marked as sent — moved to Awaiting open
Awaiting open
Andrea Cruz Sent

yourname.cloudinvites.wedding/guests
Step 1 · Have their email? Just tap “Email” To send
Miguel Santos miguel@email.com
Step 2 · We always ask first — never a silent send
Send the invitation email? We'll email this invite to Miguel now, and mark it as sent.
Cancel Send email
Step 3 · Sent — and moved to “Awaiting open” automatically
✓ Invitation email sent to miguel@email.com
Awaiting open
Miguel Santos Sent

yourname.cloudinvites.wedding/guests
Step 1 · They open the link — a private PIN screen greets them

Welcome, Andrea

Enter the 4-digit PIN from your invitation

4 8 2 1
Unlock Invitation
Step 2 · Unlocked — their own private welcome page

Welcome, Andrea 🎉

RSVP Now ⏰ Remind Me Later View Our Wedding
Step 3 · A simple, joyful choice
🥂 Joyfully Accept
💌 Regretfully Decline
A Message for the Couple (optional — either way)
Step 4 · Tap “Confirm RSVP” — that's it
🥂 Joyfully Accept — selected
“So excited for you both! 💕”
Confirm RSVP
Step 5 · Confirmed for them — moved to “Replied” for you

RSVP Confirmed

We'll see you there!

Your dashboard · Replied
Andrea Cruz Attending
💡 Pro Tips

Copy-Paste Counts, Too

You don't need email at all. Share the link and PIN over Messenger, Viber, or SMS, then tap “Mark as sent” — it's tracked exactly the same as an email send.

The Funnel Tells You Who Needs a Nudge

Sent → Opened → Replied. A guest stuck on “opened, no reply” for a while is usually the one worth a gentle follow-up message.

Emailing Always Asks First

Even the one-tap “Email” button on a guest's card stops to confirm before anything goes out — there's no path that silently emails a guest.

PINs Are Personal, Not Shared

Each invitation gets its own 4-digit PIN. A guest can only unlock their own group's invite — never peek at anyone else's RSVP.

Guests Can Remind Themselves

If they're not ready to RSVP yet, “Remind Me Later” emails a guest their own link and PIN — so they never have to ask you for it again.

A Message Isn't Just for a Yes

The “Message for the Couple” field is available whether a guest accepts or declines — some of the kindest notes come with a regretful decline.

Undo Exists

Tapped “Mark as sent” by mistake? “Undo” moves the invite straight back to “To send” — nothing is locked in until it's actually true.

Ready to try it yourself?